Approve a Payroll Register

Payroll registers can be approved only if they are in the Submitted state and must be approved before paychecks can be printed.

You may want to run the New Jobs/Addenda Report to see if any new jobs were approved after the register was submitted for employees who were already on the payroll register. If so, you may want to reverse the payroll register submission, add the newly approved jobs, and re-submit the register.

Note: If you want to display the bank account designated by the employee for direct deposit on the direct deposit pay stub, you must set the Display Bank Account on Direct Deposit Paystub value to yes in Payroll Configuration before the payroll register is approved.

Transactions that occur when a payroll register is approved

Four transactions are written to the general ledger:

  1. Release employee salary encumbrance.

  2. Recognize employee salary expenditure, realize employee salary liability, & realize employee deductions liability.

  3. Release employer portion of deductions encumbrance.

  4. Recognize employer portion of deductions expenditure & realize employer portion of deductions liability.

Approve a payroll register

  1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers for the selected accounting cycle.

  2. Check the box for the submitted payroll register you want to approve.

  3. Click Approve Register, and a popup window opens asking you to confirm the action.

  4. Click Yes, and the register's status is set to Approved.

Continue with Print Payroll Checks

Return to Paying Employees Overview