Roll Over Invoices

Only Approved invoices with a balance will be rolled over.

Rolled-over invoices will be kept in the old FY and marked as Rolled Over, while a new invoice with the same invoice number will be created in the new FY.

The process of rolling over an invoice will create a GL transaction to relieve whatever is not yet paid in the old year, and then one to recreate the original transaction for the balance in the new year. Transaction dates for the rolled over invoice (old FY) and the newly approved invoice (new FY) will default to the new FY begin date. 

Issue date of the new rolled over invoice will maintain the Issue date of the original invoice.

Roll over invoices

  1. Select Invoices from the Receivables > Accounts Receivable menu, and the Invoices window opens.

  2. Set a filter for Status = Approved and Current Balance > 0.00 to select eligible invoices.

  3. Check the box(es) for the invoice(s) you want to roll over, and select Roll Over Invoice(s) from the More menu. The Roll Over Invoice(s) popup opens displaying the cycle into which the invoices will be rolled.

  4. Confirm the next cycle, and click Roll Over. The selected invoices will be rolled to the new fiscal year, and the Results window will open.

  5. Click Close after reviewing the results.

Return to Invoices Overview

Return to Receivables Overview