Extended Leave

Use the Extended Leave tab in the Edit Employee popup to add, edit and delete non-cycle-specific extended leave records for an employee.

Extended leave is typically a prolonged absence from an employee’s job — such as maternity leave, sabbatical, or military leave. Often employees on extended leave are not being paid, and so will not appear on a payroll register where paid leave is tracked.

Extended leave codes are created in Human Resources Configuration. Extended leave can be setup as paid or unpaid.

You can also export a report listing the extended leave records currently displayed in the Extended Leave tab. Click to export the report to Excel or to export it to a PDF.

Add extended leave

1. Select Manage Employees from the Human Resources menu, and that window opens.

2. Use the Search feature or a filter to display the employee you want to edit.

3. Click the Display Name link, or check the box for the employee, and click Edit. The Edit Employee popup opens.

4. If needed, close the collapsible sections to make it easier to see the tabs at the bottom of the popup.

5. Click on the Extended Leave tab.

6. Click Add, and the  Add extended leave popup opens.

7. Complete the fields as described. Required fields are marked with a red asterisk (*).

   • Leave Name: Select from the drop-down list. Leave names and whether or not a leave type is paid or unpaid are defined in Human Resources Configuration.

   • Job Dates: Use the button to select the Start and End dates.

8. Click Save. You're returned to the Extended Leave tab with the new record displayed.

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Return to Manage Employees Overview

Edit extended leave

1. Select Manage Employees from the Human Resources menu, and that window opens.

2. Use the Search feature or a filter to display the employee you want to edit.

3. Click the Display Name link, or check the box for the employee, and click Edit. The Edit Employee popup opens.

4. If needed, close the collapsible sections to make it easier to see the tabs at the bottom of the popup.

5. Click on the Extended Leave tab.

6. Click the Name link, or check the box, and click Edit. The Edit extended leave window opens.

7. Edit these fields as needed.

8. Click Save. The changes are displayed in the Extended Leave tab.

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Return to Manage Employees Overview

Delete extended leave

1. Select Manage Employees from the Human Resources menu, and that window opens.

2. Use the Search feature or a filter to display the employee you want to edit.

3. Click the Display Name link, or check the box for the employee, and click Edit. The Edit Employee popup opens.

4. If needed, close the collapsible sections to make it easier to see the tabs at the bottom of the popup.

5. Click on the Extended Leave tab.

6. Check the box(es) for the leave record(s) to be deleted, and click Delete. You're asked to confirm the action.

7. Click Yes. The records are deleted, and a message detailing the number of records deleted is displayed.

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Return to Manage Employees Overview