Create a payroll register

Jobs/addenda may only be paid for when they are part of a payroll register.

You'll use the same procedure for either a normal or special register.

• A normal register contains the usual system-generated payroll for a pay period. There can only be one normal register per payroll period.

• A special register contains a payroll that was created for an employee whose check was voided or other out of the ordinary situation. See Special Payroll Registers for additional instructions for these registers.
  Note: If a supplemental job uses a payment plan that has a balloon payment, the supplemental job must be added to a special register. If it's added to a normal register, the balloon payment deductions won't calculate correctly.

Payroll registers may only be edited while they are in the new state.

Create a payroll register

1. Select Manage Payroll from the Payroll menu. The Manage Payroll window opens listing all the payroll registers for the selected accounting cycle.

2. Click the Add button, and the Register Details window opens.

3. Complete the fields as described. Required fields are marked with a red asterisk(*).

   • Payroll Cycle: If you have multiple payroll cycles set up in Payroll Configuration, select the cycle whose employees will be paid or select all to pay all employees in all cycles.

   • *Payroll Period: Select the period from the pull-down list. The list includes all payroll periods in the selected payroll cycle. The periods are setup in Payroll Configuration.

   • Number: Optional. Enter a unique alpha-numeric ID. If you don't enter a number, the system will create one when the record is saved.

   • *Transaction Date: Defaults to the first date in the payroll period and may be changed. This date is used for the following GL transactions: employer benefit encumbrance release & benefit expenditure, employee salary release & benefit liability, and salary release.

   • *Pay Date: Defaults to the pay date set in Payroll Configuration when the payroll cycle was created; it may be changed. Employees will receive their checks on this date. It is the date used for payroll cash transactions and the date that appears on the payroll voucher form.

   • *Register Type: Select Normal or Special.

   • *Cycle: Select Current or Next. Note: The next cycle option is used only in a few states that accrue cash to the new year.

   • Description: Optional. Enter a description that will appear in the Manage Payroll window.

   • Use Supplemental Tax Rate: Checking this box will cause all jobs on the register to be taxed at 25% regardless of what deductions the employees have. Employees who are exempt for federal withholding won't have federal withholding on this register. This feature is typically used by Pennsylvania customers.

4. Click Save. The record is saved, and if a normal register, the jobs/addenda to be paid for this period are displayed. Sample

5. You're now ready to adjust pay, if needed. Click the links below for instructions.

   • Enter regular & overtime hours

   • Add supplemental pay

   • Dock pay

   • Exclude deductions

   • Add jobs to the register

6. If no adjustments are needed, you're ready to submit the payroll register.

Continue with Submit a Payroll Register

Return to Manage Payroll Overview