AptaFund Overview

AptaFund is the web portal into the AptaFund financial package. Click on the links below for more information.

Check here for a description of updates to this online help. Click here for the update release notes & tech notes.

My AptaFund & General Program	Budget	General Ledger
My Dashboard Change my password Change my security question Employee Self-Service — Employees Submit a new W-4 request Reports Exports Enhanced Reporting My Budget Accounts Navigating AptaFund Set current accounting cycle Attach files Contact names & addresses Update release notes	Budget overview Create a budget for small funds or individual accounts Budget import tool — use with large funds and multiple funds Adopt a budget Unadopt a budget Adjust a budget Revise a budget Use the budget development tool My Budget Accounts window	General Ledger overview About general ledger transactions General ledger - normal Transaction journal Create, edit, or delete a journal entry Post a journal entry Re-date a transaction Void a transaction
Banking	Chart of Accounts	Purchasing
Banking overview Setup a new bank Setup a new bank account What are owner funds & clearing accounts? Reconcile a bank account Undo a bank account reconciliation	Chart of Accounts overview COA Structure COA Elements Accounting cycles Chart of Accounts window Account mapping Rolling over the COA Accounting methods & AP	Purchasing & Payables overview Purchasing overview My Budget Accounts window Purchase Requisitions window My Purchase Requisitions window Admin Menu - Purchase Requisition window Purchase requisition approval process Purchase orders Purchase order types Use tax Receiving overview
Accounts Payable	Vendors	Capital Assets
Accounts payable overview Accounting methods & AP Purchasing & Payables overview Create vendor invoices — regular, direct Create an employee reimbursement Create a credit memo Submit invoices for payment Create payment vouchers Remove invoices from a voucher Submit vouchers for approval Print & verify warrants Express warrant printing EFT payments	Add, edit, or delete a vendor Disable a vendor eCommerce Parent - child vendor relationship	Capital Assets overview About asset depreciation About purchasing assets using governmental & proprietary funds About GL transactions created from asset actions Add assets Accept assets Run depreciation
Employee Reimbursements	Cash Receipts	Accounts Receivable
Employee Reimbursements Overview Create an employee reimbursement Approve an employee reimbursement Invoice an employee reimbursement	Create cash receipts batches Cash Receipts Details window Approve cash receipts batches Reject cash receipts batches Void cash receipts batches	Create invoices/credit memos Print invoices Write off balances AR tables - categories, event/jobs, recurring billing items
Customers	Payroll	Human Resources
Add a customer to use in Cash Receipts Change a customer's name Disable a customer	Setup a payroll Create a deduction set for a new employee Setup direct deposit Preview net pay Handle garnishing wages Dock an employee's pay Payment plans Setup an employee's leave Record leave taken How do I see what leave an employee has taken? Supplemental pay & jobs Adjust a payroll liability Split a payroll liability	Manage employees window Add employee Jobs overview Employee jobs window Increment employee experience Increment salary schedule step & grade Mass update employees Mass update salaries Mass update jobs Controlled vs. uncontrolled positions Create a master position Mass update master positions Add a position Mass update positions Human Resources configuration Calendars Salary Schedules
Employee Self-Service	(New) Leave Module	Security
ESS overview For employees: How do I view my paychecks, W-2s, YTD totals & uploaded documents? Current leave system: How do I request leave? How do I view my leave balances? How do I withdraw a leave request? How do I see what's happening to my leave request? How do I give consent to receive my W-2 electronically? How do I submit a new W-4 online? For approvers > current leave system: How do I see approvals that require my attention? How do I approve a leave request? For administrators: How do I upload a document? Link approval processes to leave types	Leave Module Overview Add a leave type Create leave accrual records Leave Balances window Leave Details window For employees: How do I request leave? How do I delete a leave request? How do I withdraw a leave request? How do I see what's happening to my leave request? How do I see my leave balances? For approvers: How do I edit a leave request? How do I approve a leave request? How do I disapprove a leave request?	Security overview Add & edit user accounts View user permissions Create security templates & use system templates to assign a set of permissions to a user System security templates Mass assign a security template Mass update default cycle Update users' accounting cycle Disable a user account Forgotten password emails Account code security Mass assign account code security
Configuration	Approval Process	Fiscal Year End Rollover
Administration overview Schedule automated emails Setup signatures for use in AP, HR, Payroll, & Purchasing Upload logos to print on checks & POs System configuration Module configuration overview Purchasing configuration Human Resources configuration Payroll configuration Capital Assets configuration Cash Receipts configuration Accounts Receivable configuration	Setup & manage the leave & requisition approval process Add an approver Review all approval processes & the approvers assigned to them	FYE rollover dashboard FYE rollover checklist
Importing	State Specific
Budget imports	California Reports Colorado Reports