Express Warrant Printing

Express Warrant Printing allows you to bypass the normal steps between creating an invoice and making a warrant available to print. The command is available for New invoices only.

This feature isn't intended to replace the Accounts Payable process but is provided for situations where a check needs to be printed immediately. You can't include multiple invoices on a voucher when using express warrant printing — it creates just one warrant for one invoice.

Express warrants are displayed in the Payment Management window with the description Express Warrant.

During express warrant printing, AptaFund automatically:

• submits the invoice for payment

• creates a payment voucher

• includes the invoice on the voucher

• submits and approves the voucher

• opens the Warrant Printing dialog

If you're using express warrant printing while auto-receiving POs, AptaFund will automatically create an order receipt for the invoiced amount in addition to the regular express warrant printing process.

Using express warrant printing

1. Select Vendor Invoice from the Accounts Payable menu, and the Vendor Invoice window opens displaying invoices for all vendors.

2. Select a New invoice, and select Express Warrant Printing from the More menu.
   OR Click the Invoice(s) link for a New invoice to open the Edit Invoice window. Then click Express Warrant Printing in the Invoice Items tab.
   The following dialog opens.
   
   
   

3. Click Yes if you want to continue the process. The voucher is prepared, and the Warrant Printing window opens displaying the single warrant.

4. Select the Bank Account No. from the pull-down list if the default isn't the correct bank.

5. Check the First Warrant No. to make sure it's correct, and change it if necessary.

6. Select the warrant, and click Print. The Print window opens.

7. Click the Print to PDF button. You're kept notified of the progress, then the Save dialog window particular to your browser opens.

8. Re-name the file to give it a more descriptive title.

9. Navigate to the location where you want to save the PDF, and click Save. Once the PDF is saved, you'll see in the Print Warrants window that the new warrant has a Pending status.

10. Open the PDF to review the newly printed warrants and make sure they're correct.

11. If the warrant printed correctly, click Verify, and continue with Verify Now.

Return to Vendor Invoice Overview

Return to Payment Management Overview

Return to Accounts Payable Overview

Return to AptaFund Overview