If you are using the Receiving module, vendor invoices for regular purchase orders can be created regardless of whether or not items have been received. If items haven’t been received, submitted invoices are held in a Pending state until the items are received, at which time AptaFund automatically makes the invoice available for payment.
If the Receiving module is not used, invoices will never be in the Pending state.
If AptaFund is configured to automatically receive purchase orders, the system will automatically close purchase orders that match the amount on a vendor invoice when it is paid.
An asset number is required for all Capital or Inventory asset types. If you're not auto-receiving POs,you can assign asset numbers in Order Receipt or Vendor Invoice. If AptaFund is configured to skip the Receiving module, assets cannot be added from the Accounts Payable module, and the asset numbers must be assigned in Asset Management.
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